frequently asked questions (faq)

GENERAL INFORMATION

What are we offering at the Sports and Events Workshop? 
Buyers are planning corporate events and incentives with a strong sports element and they are looking for the best partners.

Sports and Events Workshop is the ultimate marketplace for sporting venues and destinations to meet with the key decision makers in meetings, incentives, hospitality, corporate travel and sport tourism.

When is the Sports and Events Workshop? 
Next edition: October 2023, TBA

Why now?
Sports focused travel is considered the fastest growing segment in tourism.

• Longer programmes duration compared to the classical incentives and meeting trips
• Established programmes generate regular business
• Higher revenue: more services contracted within the same venue
• Companies increasingly investing in wellness and sports activities in post pandemic times

PARTICIPATION AS BUYER

Why should I join as Buyer at the Sports and Events Workshop? 

Sports and Events Workshop is the perfect marketplace to:

• Meet with current and new business partners for your events and group travel programs.
• Reach new Supplirers from the meeting & sports travel industry (niche market)
• Develop and maintain personal contacts
• Learn about new destinations and experiences
• Position your brand, products and services to a targeted audience

Are there still space available as Buyer?
Please contact our team at [email protected]

What does the Hosted Buyer program include?

• 26 pre-arranged appointments with Suppliers
• Return Flights to the event destinations (up to a maximum spend)
• All transfers in the destination
• 1 Buyer Accreditation
• Accommodation and breakfast at the event Hotel
• Welcome cocktail reception with buyers
• 2 Dinners with Suppliers
• 2 Coffee breaks and Lunches with Suppliers
• Intense programme of experiences, educational sessions and outdoor activities 
• Contact list of International Suppliers participating at the Sports & Events Workshop

How the meeting sessions work on day 2 and day 3?

Buyers will be seated at an assigned table while the Suppliers will move to meet the buyers. Table seating plan is available on-site and also in the App.
Duration of each meeting: 15 minutes
There will be a timer to guide you along to control the time of your meetings.

Can I bring my promotional roll-up at the show? 
No. Promotional roll-ups will not be allowed at the table. Want to get more visibility about your brand and offer? Please get in touch with us about our Sponsorship / Promotional options at Sports & Events Workshop.

Is there a possibility of an additional acreditation for my colleague?
You can request an additional Buyer accreditation through our Event team.

Is there a dress code?
Not really, we recommend a casual/business attire for the meeting sessions and casual dress code for the rest of the program. Don’t forget to bring your sneaker shoes.

When will I get my Sports & Events Workshop badge?
You will receive your badge at registration desk at the Welcome reception of the hotel or registration desk at Sports & Events workshop entrance. All participants must wear their badges at all times to gain unrestricted access to the Workshop.

BUSINESS MEETINGS – PRE-SCHEDULED APPOINTMENTS

What is a pre-scheduled appointment and how are my appointments made? 
A pre-scheduled appointment is a 15-minute one to one appointment between a buyer and a supplier arranged before the dates of the Workshop. These appointments will be held over the two days of the Workshop.

Upon acceptance as a Buyer, each Buyer must select a minimum of 24 buyers whom they would like to meet. Participating Suppliers will also be doing their selection. When a match is found, the confirmed appointment will be shown in your appointment diary available in our app which you can download in your smartphone.

Where can I find information about my appointments?
Access codes and instructions will be send to you at the email that you used for registration as Hosted Buyer.

Can I select my pre-scheduled appointments in advance? 
Yes. Detailed instructions will be sent to you by e-mail. Suppliers diaries are planned to be live from February 2022.

Is there a mobile app available and can I see my appointments? 
Yes. The Sports and Events Workshop will have an app available where you can access all information and your appointments. 

How do I view / print my diary of appointments?
Detailed instructions will be send to you via e-mail.

MYTHS ABOUT SPORTS & EVENTS WORKSHOP

Sports & Events Workshop is Expensive
NOT TRUE. Sports and Events Workshop offers full Hospitality to all Hosted Buyers (including accommodation, flight, transfers and f&b on site). You would be hosted by our organization with the comment to attend all business meetings in your agenda.

B2B workshops take too much time.
YES and NO. Have you ever calculated how much time you would spend trying to find 100 contacts or trying to arrange meetings with them, and then finally trying to meet just twenty of them in different European countries? At Sports & Events Workshop, this will be achieved over three days. And after the event, you will get the full list of all buyers with their contact details.

Is it too late to join the Sports & Events Workshop?
NO. You can always join the Workshop as long as spaces are still available. However, registering early before the pre-scheduled appointments diaries are open is a wise choice!